Board Positions

President

  • Oversees and coordinates the work of an executive board to run the PTSA effectively

  • Presides at PTSA board and association meetings

  • Serves as the official contact, communicator and representative of a PTSA

  • Designated as an authorized signer for PTSA checks, contracts and authorizations for payment

  • Serves as ex-officio member of all committees except the nominating committee

  • Works with other PTSA leaders to connect families, school and community to support student success

Executive Vice President

  • Works as the primary aide to the president

  • Helps lead a PTSA towards specific goals consistent with PTSA purposes and policies

  • Performs president’s duties in his or her absence

  • Carries out other duties outlined in unit bylaws and standing rules or as assigned

Secretary

  • Takes minutes at board and association meetings

  • Co-signs formal papers with president: authorizations for payment, resolutions and formal letters

  • Handles PTSA correspondence as directed by the president

  • Maintains and preserves PTSA records and important documents to pass on at the end of the term

Treasurer

  • Maintains permanent records to track unit funds and financial transactions

  • Chairs budget committee and prepares annual budget for adoption by the association

  • Pays all PTSA bills as authorized by board or association

  • Prepares reports for every board and association meeting and an annual financial report

  • Ensures taxes and reports required by PTSA bylaws, insurance or federal and state governments are completed and submitted by the due dates

 

At-Large Board Members (up to 3)

  • Serve as the general parent/member voice at Board meetings

 

 

 

 

Standing Committees (Chair is a voting Board member)

 

Advocacy Chair

  • Improves communication and relationships between school families and staff

  • educating families and caregivers on important issues related to the health and educational success of their children

  • PTSA and school in the loop about the happenings within the School Board and County as well as other legislation that impacts our students

  • Attend District Board Advisory Council meetings quarterly with the Principle and report back to the PTSA

  • Encourage student participation in PTSA

 

 

Audit Chair/Committee

  • Audits the books and financial records of the PTSA to determine their accuracy

  • Presents written reports on audits to the board and the association for adoption

  • Forwards copies of adopted audits to council/district PTSA as indicated in unit bylaws

Communications Chair

  • Works with a committee, to manage all communications for PTSA to keep parents, guardians, students and staff aware of all PTSA events

  • Manage online presence with webpage, Facebook group, Instagram, and PTSA emails

  • Get principal approval for all printed communications

  • Design and distribute flyers and other forms of printed communications

  • Communicate PTSA announcements for principal’s weekly parent message

  • Assist various committees with design of flyers and other forms of Communication

  • Answer questions or requests from parents, community members and staff

Fundraising Chair

  • Works with a committee, appointed by the board, to plan and organize fundraising activities

  • Focuses on raising the amount of funds needed to meet the unit’s budget

  • Presents reports on proposed fundraising activities at board and association meetings for approval

 

Membership

  • Oversees PTSA membership via MemberHub online and paper sign ups

  • Creates and implements membership drive at the beginning of the school year

  • Coordinates with treasurer monthly to assure membership due payments align with membership database

 

Nominating

  • composed of an odd number and no fewer than 3 PTSA members, at least 2 of the members should be board members and at least 1 should be a member of the PTSA who does not serve on the board

  • committee is responsible for identifying individuals to serve as officers of the PTSA

  • Prior to the last general membership meeting of the year the committee should compile a list of nominees for the coming year

 

Teacher Appreciation

  • Responsible for working with the board to plan and promote teacher meals, special events and other treats throughout the year

  • Assure that teachers feel valued and honored year round

  • Plan, organize and implement Teacher Appreciation week in May

  • Assist in Birthday and Warrior Way planning and celebrations

 

​​Special Committees

Book Fair

  • Work with Media Center to decide a theme and decorate for book fair

  • Assist in setup and take down of book fair, or plan volunteers accordingly

  • Organize and manage volunteers during book fair week

  • Work with treasurer to assure funds are processed correctly

 

 

 Reflections

  • Oversee the committee’s planning and implementation of the program at your school.

  • Register your PTSA online

  • Promote the Reflections and program to local students, teachers, parents, and the community as a whole thru flyers and weekly online newsletters

  • Establish a program timeline; when do you plan on passing out the flyers to students, when will art work deadline for submittal be due among other dates

  • Recruit other committee members, Reflections judges, and volunteers as needed

  • Distribute and answer questions about the rules, deadlines, and student entry forms

  • Collect student entries and verify they meet all eligibility requirements

  • Coordinate the local judging process

  • Host recognition activities for participants and winners

 

Year Book

  • Works with teacher representative as needed

  • Manages and tracks year book distribution as guided by the teacher representative.

 

 Student Representative

  • Share student voice and ideas with the board to assure students are heard and involved in the PTSA

  • Assist to communication of programs and activities to peers

  • Attend/assist in planning afterschool/weekend special events

  • Provide PTSA with information regarding student interests and concerns thereby enhancing relevance and effectiveness of PTSA programs

ARMS PTSA

Need assistance or questions answered? Interested in volunteering? Need help signing up or making a donation? Feel free to email, Communications Chair at Email: communications@armsptsa.org

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