Board Positions

President

Oversees and coordinates the work of an executive board to run the PTSA effectively
Presides at PTSA board and association meetings
Serves as the official contact, communicator and representative of a PTSA
Designated as an authorized signer for PTSA checks, contracts and authorizations for payment
Serves as ex-officio member of all committees except the nominating committee
Works with other PTSA leaders to connect families, school and community to support student success

Vice President - Two Sub-Roles

Works as the primary aide to the president
Helps lead a PTSA towards specific goals consistent with PTSA purposes and policies
Performs president’s duties in his or her absence
Carries out other duties outlined in unit bylaws and standing rules or as assigned
- VP of Operations: Focuses on Membership, Fundraising, Volunteers, Sponsorship, and Communications
- VP of Activities: Focuses on Teacher Appreciation, Education Enrichment, Student-Focused Activities, Science Activities, 8th Grade Events

Secretary

Takes minutes at board and association meetings
Co-signs formal papers with president: authorizations for payment, resolutions and formal letters
Handles PTSA correspondence as directed by the president
Maintains and preserves PTSA records and important documents to pass on at the end of the term

Treasurer

Maintains permanent records to track unit funds and financial transactions
Chairs budget committee and prepares annual budget for adoption by the association
Pays all PTSA bills as authorized by board or association
Prepares reports for every board and association meeting and an annual financial report
Ensures taxes and reports required by PTSA bylaws, insurance or federal and state governments are completed and submitted by the due dates

At-Large Board Members (up to 3)

Standing Committees (Chair is a voting Board member)

Advocacy Chair

Improves communication and relationships between school families and staff
educating families and caregivers on important issues related to the health and educational success of their children
PTSA and school in the loop about the happenings within the School Board and County as well as other legislation that impacts our students
Attend District Board Advisory Council meetings quarterly with the Principle and report back to the PTSA
Encourage student participation in PTSA

Audit Chair/Committee

Audits the books and financial records of the PTSA to determine their accuracy
Presents written reports on audits to the board and the association for adoption
Forwards copies of adopted audits to council/district PTSA as indicated in unit bylaws

Communications Chair

Works with a committee, to manage all communications for PTSA to keep parents, guardians, students and staff aware of all PTSA events
Manage online presence with webpage, Facebook group, Instagram, and PTSA emails
Get principal approval for all printed communications
Design and distribute flyers and other forms of printed communications
Communicate PTSA announcements for principal’s weekly parent message
Assist various committees with design of flyers and other forms of Communication
Answer questions or requests from parents, community members and staff

Fundraising Chair

Works with a committee, appointed by the board, to plan and organize fundraising activities
Focuses on raising the amount of funds needed to meet the unit’s budget
Presents reports on proposed fundraising activities at board and association meetings for approval

Membership

Oversees PTSA membership via MemberHub online and paper sign ups
Creates and implements membership drive at the beginning of the school year
Coordinates with treasurer monthly to assure membership due payments align with membership database

Nominating

composed of an odd number and no fewer than 3 PTSA members, at least 2 of the members should be board members and at least 1 should be a member of the PTSA who does not serve on the board
committee is responsible for identifying individuals to serve as officers of the PTSA
Prior to the last general membership meeting of the year the committee should compile a list of nominees for the coming year

Teacher Appreciation

Responsible for working with the board to plan and promote teacher meals, special events and other treats throughout the year
Assure that teachers feel valued and honored year round
Plan, organize and implement Teacher Appreciation week in May
Assist in Birthday and Warrior Way planning and celebrations

Special Committees

Book Fair

Reflections

Oversee the committee’s planning and implementation of the program at your school.
Register your PTSA online
Promote the Reflections and program to local students, teachers, parents, and the community as a whole thru flyers and weekly online newsletters
Establish a program timeline; when do you plan on passing out the flyers to students, when will art work deadline for submittal be due among other dates
Recruit other committee members, Reflections judges, and volunteers as needed
Distribute and answer questions about the rules, deadlines, and student entry forms
Collect student entries and verify they meet all eligibility requirements
Coordinate the local judging process
Host recognition activities for participants and winners

Yearbook

Works with teacher representative as needed
Manages and tracks year book distribution as guided by the teacher representative.

Student Representative

Share student voice and ideas with the board to assure students are heard and involved in the PTSA
Assist to communication of programs and activities to peers
Attend/assist in planning afterschool/weekend special events
Provide PTSA with information regarding student interests and concerns thereby enhancing relevance and effectiveness of PTSA programs