Board Positions

President

• Oversees and coordinates the work of an executive board to run the PTSA effectively

• Presides at PTSA board and association meetings

• Serves as the official contact, communicator and representative of a PTSA

• Designated as an authorized signer for PTSA checks, contracts and authorizations for payment

• Serves as ex-officio member of all committees except the nominating committee

• Works with other PTSA leaders to connect families, school and community to support student success

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Executive Vice President

• Works as the primary aide to the president

• Helps lead a PTSA towards specific goals consistent with PTSA purposes and policies

• Performs president’s duties in his or her absence

• Carries out other duties outlined in unit bylaws and standing rules or as assigned

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Secretary

• Takes minutes at board and association meetings

• Co-signs formal papers with president: authorizations for payment, resolutions and formal letters

• Handles PTSA correspondence as directed by the president

• Maintains and preserves PTSA records and important documents to pass on at the end of the term

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Treasurer

• Maintains permanent records to track unit funds and financial transactions

• Chairs budget committee and prepares annual budget for adoption by the association

• Pays all PTSA bills as authorized by board or association

• Prepares reports for every board and association meeting and an annual financial report

• Ensures taxes and reports required by PTSA bylaws, insurance or federal and state governments are completed and submitted by the due dates

 

At-Large Board Members (up to 3)

• Serve as the general parent/member voice at Board meetings

 

 

 

 

Standing Committees (Chair is a voting Board member)

 

Advocacy Chair

• Improves communication and relationships between school families and staff

• educating families and caregivers on important issues related to the health and educational success of their children

• PTSA and school in the loop about the happenings within the School Board and County as well as other legislation that impacts our students

• Attend District Board Advisory Council meetings quarterly with the Principle and report back to the PTSA

• Encourage student participation in PTSA

 

 

Audit Chair/Committee

• Audits the books and financial records of the PTSA to determine their accuracy

• Presents written reports on audits to the board and the association for adoption

• Forwards copies of adopted audits to council/district PTSA as indicated in unit bylaws

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Communications Chair

• Works with a committee, to manage all communications for PTSA to keep parents, guardians, students and staff aware of all PTSA events

• Manage online presence with webpage, Facebook group, Instagram, and PTSA emails

• Get principal approval for all printed communications

• Design and distribute flyers and other forms of printed communications

• Communicate PTSA announcements for principal’s weekly parent message

• Assist various committees with design of flyers and other forms of Communication

• Answer questions or requests from parents, community members and staff

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Fundraising Chair

• Works with a committee, appointed by the board, to plan and organize fundraising activities

• Focuses on raising the amount of funds needed to meet the unit’s budget

• Presents reports on proposed fundraising activities at board and association meetings for approval

 

Membership

• Oversees PTSA membership via MemberHub online and paper sign ups

• Creates and implements membership drive at the beginning of the school year

• Coordinates with treasurer monthly to assure membership due payments align with membership database

 

Nominating

• composed of an odd number and no fewer than 3 PTSA members, at least 2 of the members should be board members and at least 1 should be a member of the PTSA who does not serve on the board

• committee is responsible for identifying individuals to serve as officers of the PTSA

• Prior to the last general membership meeting of the year the committee should compile a list of nominees for the coming year

 

Teacher Appreciation

• Responsible for working with the board to plan and promote teacher meals, special events and other treats throughout the year

• Assure that teachers feel valued and honored year round

• Plan, organize and implement Teacher Appreciation week in May

• Assist in Birthday and Warrior Way planning and celebrations

 

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​​Special Committees

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Book Fair

• Work with Media Center to decide a theme and decorate for book fair

• Assist in setup and take down of book fair, or plan volunteers accordingly

• Organize and manage volunteers during book fair week

• Work with treasurer to assure funds are processed correctly

 

 

 Reflections

• Oversee the committee’s planning and implementation of the program at your school.

• Register your PTSA online

• Promote the Reflections and program to local students, teachers, parents, and the community as a whole thru flyers and weekly online newsletters

• Establish a program timeline; when do you plan on passing out the flyers to students, when will art work deadline for submittal be due among other dates

• Recruit other committee members, Reflections judges, and volunteers as needed

• Distribute and answer questions about the rules, deadlines, and student entry forms

• Collect student entries and verify they meet all eligibility requirements

• Coordinate the local judging process

• Host recognition activities for participants and winners

 

Year Book

• Works with teacher representative as needed

• Manages and tracks year book distribution as guided by the teacher representative.

 

 Student Representative

• Share student voice and ideas with the board to assure students are heard and involved in the PTSA

• Assist to communication of programs and activities to peers

• Attend/assist in planning afterschool/weekend special events

• Provide PTSA with information regarding student interests and concerns thereby enhancing relevance and effectiveness of PTSA programs